Production Manager

Position : Production Manager (Part-Time)

The Production Manager provides oversight for the full life cycle (all phases) of our flooring projects including coordinating material & equipment and ensuring all specifications are being followed, and making sure work is proceeding on schedule & within budget.

Essential Duties and Responsibilities

• Serve as liaison between clients and company to assist the sales team with all necessary modifications to ensure projects remain profitable.
• Communicate with mills and distributors to determine the availability of products, track materials for jobs, and confirm all needed equipment is on-site prior to crew arrival.
• Responsible for the submittal process including samples, maintenance, and warranty information.
• Responsible for ordering and expediting materials and tracking orders
• Perform consistent, timely follow-up with suppliers.
• Make freight arrangements for product shipments in the most expeditious and cost-effective manner.
• Liaise with the Warehouse Manager on tracking and shipments.
• Track and control schedule and associated costs to achieve completion of project within the time and budget allocated.
• Coordinate all change orders in writing and track changes to ensure proper completion and billing.
• Maintain required documentation in job folders and on the computer system to support the projects.
• Assemble all information relating to the projects.
• Prepare job folder for invoicing.
• Review for extras and change orders, determine freight charges, verify for accuracy, and submit to Accounts Receivable.
• Report to the Sales Team and CEO about progress and any necessary plan modifications.
• Communicate job schedules to coordinate with the client, Sales Associate, and/or Estimator, as needed.
• Determine steps necessary to meet project deadlines.
• Respond with urgency and flexibility to meet frequently changing project schedules.
• Monitor installations for meeting schedules and quality standards
• Approve installation bills.
• Review and evaluate all installer bills for accuracy
• Receive punch list and repair calls.
• Determine responsibility for repairs.
• Prepare cost estimates if necessary.
• Review invoices and charge back to primary installers accordingly.

Key Expectations for a Production Manager in this role are:

• Project Oversight: Provide comprehensive oversight throughout all phases of flooring projects, ensuring adherence to specifications, schedules, and budgets.
• Effective Communication: Serve as a liaison between clients, sales teams, suppliers, and internal stakeholders to facilitate smooth project execution and maintain profitability.
• Logistical Management: Coordinate material procurement, equipment logistics, and freight arrangements to ensure timely delivery and efficient utilization of resources.
• Quality Control and Documentation: Monitor project progress, track changes, maintain accurate documentation, and uphold quality standards to deliver successful outcomes.

Qualifications:

• Experience in Project Management: Proven experience in project management, preferably in the flooring or construction industry, with a strong understanding of project lifecycle management and logistics.
• Communication Skills: Excellent interpersonal and communication skills, with the ability to effectively collaborate with diverse stakeholders and convey project status updates and modifications.
• Organizational and Analytical Skills: Strong organizational skills and attention to detail, with the ability to manage multiple projects simultaneously, analyze project data, and make informed decisions to ensure project success.
• Problem-Solving Abilities: Proactive problem-solving abilities, with a demonstrated capacity to anticipate and address challenges, mitigate risks, and implement solutions to keep projects on track.